University of Tennessee Athletics
Coach/Staff Speaker Request Form
Coach/Staff Speaker Request Guidelines
Overview
The University of Tennessee Athletics Department is committed to engaging with the community through speaking and appearance opportunities involving our coaches and administrative staff. To ensure efficiency, compliance, and a high-quality experience for all involved, please review the following guidelines before submitting your request.
Please note: This process is intended for coaches and administrative staff only. Requests for student-athletes, spirit squads (cheer, dance, mascots), or donation items must be submitted through their designated request portals.
Athlete Appearance request:Â NIL Interest
Donation/Autograph request:Â Donations
Spirit Squad request:Â Appearance Requests
Eligibility & Compliance
- All requests are reviewed in accordance with NCAA regulations, University of Tennessee policies, and departmental priorities.
- Speaking Events must align with the mission and values of Tennessee Athletics.
- Approval may be affected by team schedules, recruiting obligations, and other operational priorities.
Submission Process
- Timeline: Requests must be submitted at least four (4) weeks prior to the event date.
- Form Completion: Please complete the Speaker/Appearance Request Form in full. Incomplete submissions may result in delays or denial.
- Required Information:Â Be prepared to provide:
- Event name, date, and location
- Detailed description of the event’s purpose and audience
- Estimated number of attendees
- Requested speaker(s) or area of expertise
- Whether media will be present
- Honorarium or speaking fee details (if applicable)
Review & Response
- Acknowledgment:Â You will receive an automated confirmation email within minutes of submission.
- Initial Review: All requests will be reviewed within 24–48 business hours for completeness and compliance.
- Final Decision: A member of our external relations or administrative team will contact you within five (5) business days with a final decision or a request for more details.
Important Considerations
- Submission does not guarantee approval. Availability is contingent upon coaching schedules, recruiting travel, and other institutional obligations.
- Approved appearances are subject to change due to unforeseen athletic or university responsibilities.
- In the event of a change or cancellation, we will make every effort to notify the requester promptly and, when possible, reschedule.
Click here to complete the Speaker & Appearance Request Form. Questions may be sent to athleticdirector@utk.edu.
